The Company QuBit Security s.r.o. with registered office at Študentská 2116, 960 01 Zvolen, Slovak Republic, registered in the Commercial Register of the District Court Banská Bystrica under registration number: 47717505 (hereinafter referred to as the “Company”) processes your personal data for purposes of preparation and organization of QuBit Conference a QuBit Academy and use it only in compliance with the applicable legal conditions in accordance with the Regulation (1) and Personal Data Protection Act (2). This policy provides you with the relevant information on how we process your personal data.
When your personal data are being processed by the Company, you are a data subject, i.e. you are the person whose personal data are being collected, held and processed.
Your personal data are being stored safely in accordance with Company’s security policy, only for the period necessary for fulfilling the purpose of processing. Access to your personal data is limited only to the persons authorized by the controller (the Company) to process the data according to its instructions, in accordance with the Company’s security policy.
Your personal data are retained in accordance with the Company’s data retention policy. Your data will be completely deleted as soon as it will be possible in accordance with the retention policy rules. The personal data retained by the company are stored to prevent security incidents, particularly disruption of data availability. The company is obliged to ensure personal data retention in accordance with the security requirements of the Regulation and Personal Data Protection Act.
The company as a service provider has a legal obligation to provide your personal data for controlling, to supervision activities, or when requested by the competent State Authorities or institutions if following specific regulations (3).
In accordance with the Regulation and the Personal Data Protection Act, the Company as a service provider, processes your personal data to the extent and under the conditions provided in the specific regulations, based on the legal conditions referred to in Art. 6 of the Regulation.
In general, we process a basic category of your personal data. Your personal data provided during event registration process are processed based on the contract (pre-contractual relationship), in which you are one of the parties as a data subject. Not providing your personal data during registration process may result in impossibility to conclude a contractual relationship with you and to participate in the event. Your data are being stored for period of 2 year after the contract termination.
It is in the legitimate interest of the Company to maintain a database of clients, including information about the persons who had participated in the events in the past. The database of our clients and participants helps us to respond effectively to your requirements and to prepare targeted activities according to your preferences. For this purpose, your personal data are being processed for the duration of the event preparation and realization.
Based on the Company’s legitimate interest in presenting and informing about its activities, we may process your personal data, including photos taken during the events, by publishing them on our website. We will always notify you in advance about photo taking and you will be given an option to reject their publishing. When publishing the photos, the company is careful not to interfere with your fundamental rights and freedoms.
You may object to storing your personal data in the database of clients or to publication of photos personally, directly in the company, by telephone or by e-mail.
Your personal data is retained for 10 years after the expiration of the contract, due to the legal obligations of the Company to keep and meet accounting and tax obligations.
Personal data for the purposes of accounting and tax obligations are processed mainly under Act no. 431/2002 Coll. on Accounting, Act No. 222/2004 Coll. on Value Added Tax, Act No. 40/1964 Coll. on Civil Code. It is Company’s legal obligation to process the data for these purposes. We process your personal data through the intermediary of EKONOM-CENTER, Ltd. We declare that the intermediary was chosen very carefully based on its professional qualities and in accordance with the personal data protection Regulation and Personal Data Protection Act. Your personal data in our database are stored in accordance with the Act no. 395/2002 Coll. On Archives and Registers.
We use analytic tools – Google Analytics and cookies – on our QuBit Conference and QuBit Academy websites to improve the quality of our services. We use these tools only for statistical purposes. We do not use them to collect or process any personal data. The tools neither serve to identify data subjects. You will find more information about using statistical tools here.
Your rights as a data subject according to the Regulation and Personal Data Protection Act
Right of access to personal data
You have the right to be provided with a copy of the personal data we have collected about you, as well as with the information about how we use the data.
Generally, your personal data will be provided in a written form of a letter unless you request a different way of providing them. In case, you have requested the data to be provided in an electronic form, if technically possible, they will be provided electronically.
Right to rectification
We implement suitable measures to ensure accuracy and completeness of the information collected about you and to ensure that the information is up to date. If you believe that the data at our disposal is inaccurate, incomplete or out of date, please, do not hesitate to ask us to modify, update or complete this information.
Right to erasure
You have the right to ask us to delete your personal data, for example, in case the personal information we have collected about is no longer necessary in relation for which it was originally collected or otherwise processed. However, your right must be assessed in the light of all relevant circumstances. For example, we may have some legal and regulatory obligations, which might mean we will not be able to meet your request.
Right to restrict processing
Under certain circumstances, you have the right to ask us to stop processing your personal data. This is the case, for example, when you believe that the personal information we have about you may be inaccurate or if you believe that we no longer need your personal data.
Right to data portability
Under certain circumstances, you have the right to ask us to transfer your personal data at our disposal to another third party. However, this right concerns only personal data that we have obtained from you upon agreement or under a contract in which you are one of the contracting parties.
Right to object
You have the right to object to data processing based on our legitimate interests. If you object to data processing, your objection will be carefully examined and evaluated. In case your right overrides the legitimate interests of the Company, we will no longer process your personal data for this purpose.
Right to lodge a complaint
If you want to lodge a complaint about the way your personal data are being processed, including exercising of the above-mentioned rights, you can directly contact our Company. We will carefully review all your requests and complaints.
If you are not satisfied with our response or believe that your personal data are being processed unfairly or illegally, you may file a complaint to the supervisory authority, such as the Slovak Office for Personal Data Protection, https://dataprotection.gov.sk/uoou/, Hraničná 12, 820 07 Bratislava 27; tel. number: +421 / 2/3231 3214; Email: firstname.lastname@example.org.
In case of any questions regarding the processing of your personal information, do not hesitate to contact us.
Tel. No.: +421 915 801 169
(1) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
(2) Act no 18/2018 Coll “New Personal Data Protection Act“
(3) E.g. Act 171/1993 Coll. on the Police Corps; Act no 18/2018 Coll “New Personal Data Protection Act”