The Company Qubit Security s.r.o. with registered office at J. Kozáčeka 2, 960 01 Zvolen, Slovak Republic, registered in the Commercial Register of the District Court Banská Bystrica under registration number: 47717505 (hereinafter referred to as the “Company”) processes your personal data for purposes of preparation and organization of Qubit Conference a Qubit Academy and use it only in compliance with the applicable legal conditions in accordance with the Regulation (1) and Personal Data Protection Act (2). This policy provides you with the relevant information on how we process your personal data.
When your personal data are being processed by the Company, you are a data subject, i.e. you are the person whose personal data are being collected, held and processed.
The company as a service provider has a legal obligation to provide your personal data for controlling, to supervision activities, or when requested by the competent State Authorities or institutions if following specific regulations (3). Your personal data can be shared with third parties acting in the name of the Company e.g. services suppliers – intermediary. The third party may use your personal data for specified purposes and in accordance with our instructions, based on valid intermediary contract in such case. Your personal data will be stored safely, in accordance with Company’s and intermediary’s security policy and only for the period necessary for fulfilling the purpose of processing. Access to your personal data is limited only to the persons authorized by the controller to process the data according to its instructions, in accordance with the Company’s security policy.
We do not proceed your data by means of automated decision-making system with legal or similarly severe impact and we do not provide them to third countries which do not guarantee appropriate personal data protection level.
- Personal data storage
Your personal data are retained in accordance with the Company’s data retention policy. Your data will be completely deleted as soon as it will be possible in accordance with the retention policy rules. The personal data retained by the company are stored to prevent security incidents, particularly disruption of data availability. The company is obliged to ensure personal data retention in accordance with the security requirements of the Regulation and Personal Data Protection Act.
We store your personal data for limited time only and they are deleted when they are no more necessary for purposes of processing as stated in this declaration. Personal data retention periods for individual purposes are listed in in part 2.
- Purposes of processing, Retention periods and Provision of personal data
In accordance with the Regulation and the Personal Data Protection Act, the Company as a service provider, processes your personal data to the extent and under the conditions provided in the specific regulations, based on the legal conditions referred to in Art. 6 of the Regulation.
In general, we process a basic category of your personal data. Your personal data provided during event registration process are processed based on the contract (pre-contractual relationship), in which you are one of the parties as a data subject. Not providing your personal data during registration process may result in impossibility to conclude a contractual relationship with you and to participate in the event. Your data are being stored for period of 2 year after the contract termination.
It is in the legitimate interest of the Company to maintain a database of clients, including information about the persons who had participated in the events in the past. The database of our clients and participants helps us to respond effectively to your requirements and to prepare targeted activities according to your preferences. For this purpose, your personal data are being processed for the duration of the event preparation and realization.
It is the legitimate interest of the Company to send newsletter or other marketing material with purpose to promote company activities. In case data subject provided consent to send newsletters and other marketing materials (not necessary a participant), the consent can be withdrawn anytime. Consent withdrawal does not effect on personal data processing before withdrawal. Personal data will be proceeded during period of existence and preparation of events or until the moment of consent withdrawal or filing an objection.
Based on the Company’s legitimate interest in presenting and informing about its activities, we may process your personal data, including photos taken during the events or a recording from a training, workshop or presentation, by publishing them on our website. When publishing the photos and/or recordings, the company is careful not to interfere with your fundamental rights and freedoms.
You may object to storing your personal data in the database of clients or to publication of photos or recordings personally, directly in the company, by telephone or by e-mail.
In case your personal data is provided within Your company, we can share them with professional organizations (our event partners / sponsors / exhibitors) as company list to be used for promotion of similar products and services related to are of Your interest. If you do not agree with sharing of contact information of your company with third parties’ organizations, please send us an a-mail to firstname.lastname@example.org.
The event is sponsored by companies listed on our event website as sponsors. We can provide sponsors with attendee’s names, position, company and e-mail address. This is in our legitimate business interest and legitimate business interest of our sponsors, and it allows us to attract the most appropriate sponsors for Events and thus ease communication between our sponsors and attendees during and after our Events. Our sponsors may contact you regarding their products and services.
In order to fulfil targets of the Company it is necessary and in our legitimate interest to process contact data of suppliers, supplier’s employees, which are inevitable for the implementation and fulfilment of contractual relationships, processing personal data on persons that are in contact with the Company and to provide or publish with regards to communication, information, contact data of Company members in connection to §78 sec. 3 Act no. 18/2018 Coll. “Personal Data Protection Act”. We process personal data for the duration of the relationship or for the period during which the affected person functions as a contact person. Personal data is provided as part of communication to interested parties, or may be published.
Personal data for the purposes of accounting and tax obligations are processed mainly under Act no. 431/2002 Coll. on Accounting, Act No. 222/2004 Coll. on Value Added Tax, Act No. 40/1964 Coll. on Civil Code. It is Company’s legal obligation to process the data for these purposes. We process your personal data through the
Personal data is provided to the relevant tax office, intermediary and auditor.
Proper and timely handling request of the affected persons exercising its rights in accordance with Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data in connection to Act no 18/2018 Coll “Personal Data Protection Act“ (Act to be applied in specific cases) is the legal obligation of the Company. Personal data is retained for 5 years after the proceeding termination and providing them is not a legal obligation of the affected person. Personal data will be provided to the participants in the proceedings.
It is the Company legitimate interest and his obligation based on Regulation to take adequate security measures in order to prevent the illegal processing of personal data and other information that needs to be protected in the operator’s environment, to ensure the protection of property, life and health, with the aim of network protection of the system, protection of the object, assets. Personal data will be retained for 1 year. Personal data is not provided (except for legitimate state authorities).
It is the Company legitimate interest to ensure handling and investigation of suggestions and complaints to preserve the good name of the Company and contribute to its economic growth. Personal data will be retained for 5 years after request investigation and provided to parties included in the subject of investigation.
We process your personal data in the public interest for the purposes of managing the registry according to the Act no. 395/2022 Coll on archives and registry. Personal data will be retained 10 years and provided to the Ministry of the Interior of the Slovak Republic and/or an intermediary.
Exercising legal claims
In accordance with art.. 6 par. 4 of the Regulation we can process personal data for a purpose compatible with the original purpose of processing, if it is possible to assume the exercise of legal claims, judicial powers, out-of-court recovery of claims, execution or defence of the Company’s rights in accordance with the laws in the given processing activity: Administrative Procedure Code, Civil Proceedings Code, Execution Code, art. 9 par. 2 c) of the Regulation if the subject of processing is personal data of a special category according to Art. 9 par. 1 of the Regulations or on the basis of a contractual relationship. Personal data wil be processed for 5 years after termination of exercising, dispute and will be provided to the participants in the proceedings. Auditor or other authorized body.
Your rights as a data subject according to the Regulation and Personal Data Protection Act
Right of access to personal data
You have the right to be provided with a copy of the personal data we have collected about you, as well as with the information about how we use the data.
Generally, your personal data will be provided in a written form of a letter unless you request a different way of providing them. In case, you have requested the data to be provided in an electronic form, if technically possible, they will be provided electronically.
Right to rectification
We implement suitable measures to ensure accuracy and completeness of the information collected about you and to ensure that the information is up to date. If you believe that the data at our disposal is inaccurate, incomplete, or out of date, please, do not hesitate to ask us to modify, update or complete this information.
Right to erasure
You have the right to ask us to delete your personal data, for example, in case the personal information we have collected about is no longer necessary in relation for which it was originally collected or otherwise processed. However, your right must be assessed in the light of all relevant circumstances. For example, we may have some legal and regulatory obligations, which might mean we will not be able to meet your request.
Right to withdraw consent
If you give us your consent to process personal data, you can revoke it at any time in person, in writing to the address indicated in the header of the document or to the address email@example.com. In the case of special processing conditions, the conditions for revoking consent can be set separately, but always in such a way that revoking it is less burdensome for you as the person affected.
Right to restrict processing
Under certain circumstances, you have the right to ask us to stop processing your personal data. This is the case, for example, when you believe that the personal information we have about you may be inaccurate or if you believe that we no longer need your personal data.
Right to data portability
Under certain circumstances, you have the right to ask us to transfer your personal data at our disposal to another third party. However, this right concerns only personal data that we have obtained from you upon agreement or under a contract in which you are one of the contracting parties.
Right to object
You have the right to object to data processing based on our legitimate interests. If you object to data processing, your objection will be carefully examined and evaluated. In case your right overrides the legitimate interests of the Company, we will no longer process your personal data for this purpose.
Right to lodge a complaint
If you want to lodge a complaint about the way your personal data are being processed, including exercising of the above-mentioned rights, you can directly contact our Company. We will carefully review all your requests and complaints.
If you are not satisfied with our response or believe that your personal data are being processed unfairly or illegally, you may file a complaint to the supervisory authority, such as the Slovak Office for Personal Data Protection, https://dataprotection.gov.sk , Hraničná 12, 820 07 Bratislava 27; tel. number: +421 / 2/3231 3214; Email: firstname.lastname@example.org.
In case of any questions regarding the processing of your personal information, do not hesitate to contact us.
Tel. No.: +421 949 000 338
(1) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
(2) Act no 18/2018 Coll “New Personal Data Protection Act“
(3) E.g. Act 171/1993 Coll. on the Police Corps; Act no 18/2018 Coll “New Personal Data Protection Act”